Does a tidy office make you feel more productive? At least that’s what 66% of French people think, according to a survey manomano.fr. For the panel interviewed, a tidy desk increases efficiency at work. A fully optimised office with all the supplies available or a more minimalist space with just a computer… Everyone has their own idea of their ideal workspace, but you still have to tidy up your desk… and try to keep it that way !
C’est prouvé : When your desk becomes a battlefield of scattered mail, documents and pens, your attention will tend to be focused on the objects that separate you from your screen. In other words, an untidy desk can quickly impact your concentration and therefore your productivity.
Moreover, a messy office does not make you look good. Loose papers and other items lying around will not necessarily reflect well on you. So how do you go about it ?
Step 1 for tidying your desk: keep the essentials
Over time, your desk accumulates items that you don’t need or no longer need. To avoid cluttering your workspace, keep only the essentials! The supplies you use every day, the documents from your current assignment and the things that come with your job. Nothing else!
Customise your space
An organised and clean office does not have to be sterile and impersonal. There are many ways to personalise your workspace while keeping it organised. You can add personal touches such as plants or photos: by personalising your workspace, you can feel more comfortable and motivated to work.
Step 2: Avoid the paper battle
After sorting your office supplies, the order depends on another item that takes up a lot of space: paper!
To reduce clutter, you need to be strict about what goes into the recycling bin and what is essential. Old mail, magazines, drafts… Keep important documents such as invoices for your archives, but the rest should go in the bin.
At the same time, take the opportunity to ask yourself about your paper consumption. What if you only print the really important documents and use digital media for the rest?
Things to know : In France, paper consumption amounts to 11 million tonnes each year. In the workplace, the French consume an average of 3 reams of paper per month.
Step 3: A tidy office maximises space
To make the most of every square inch on your desk, you also need practical and functional furniture :
- To organise your office supplies efficiently, keep them in convenient places and group them according to their function. Don’t be afraid to put items you need less often, such as staplers, punches and tapes, in drawers. For items you use daily, keep them handy in pen holders, storage boxes or baskets ;
- The space available under your desk should also be optimised. Adding drawers and storage units will significantly reduce the amount of clutter in your main space. ;
- think vertical! Depending on your layout, add a board (made of cork, for example) on the wall facing you or on your side, to hang important documents among other things, or shelves.
Astuce : When organizing your office supplies, make sure you create a logical system so you know exactly where to find what you need. Designating a specific storage area will keep things in order.
Do you need an office for a short time? Multiburo offers you a space to work in peace and quiet. A day, a week or a month, we adapt to your needs.
Step 4: For a well-organised office, set aside some dedicated time
Anticipation is the key to a tidy office! In order to be ready when you arrive in the morning, it is best to tidy up your desk at the end of the day, or at least at the end of the week. Setting aside 5 minutes to tidy up before you leave will quickly become an automatic habit. This way you can find your things immediately and not waste time looking for your stapler or your headphones.