Flexible office leasing has the advantage of being “all-inclusive”: the operator directly manages the upkeep and maintenance of the premises, water, electricity, insurance, telephony and Internet connection, common areas, entertainment… Everything is included in your bill, you have nothing to manage and you can concentrate on your business.
In contrast, with a traditional lease, the company must take direct responsibility for managing all the ancillary activities related to the building and the user experience, or subcontract it to a facility manager. The company thus controls its entire real estate strategy but its long-term investment is more substantial.
100% face-to-face, mixed office/telework, full remote teams? Flexible offices can be a good option because they are available by the day, by the month, by the year or for an indefinite period, full time or part time… They allow you to optimize the space and reduce the number of unoccupied workstations by adapting to your organization and your attendance times.
Where a traditional lease limits you in the adaptability of the spaces and can generate a loss of profitability if your teams pass in telecommuting or in flex office. You will have to assume unused m². Or rethink them: social spaces, meeting rooms, coworking spaces open to the outside world, a sports room, a concierge service… It may be appropriate to invest in the experience and commitment of your employees by using the available space differently.
The duration of the commitment
As its name implies, flexible means total modularity without long-term commitment. A la carte or by subscription, you choose the duration and frequency. You can increase or decrease your space according to the needs of your activity and your staff, optimizing your m² and your expenses. They are therefore particularly suitable for growing companies with a lot of movement.
The classic lease, on the other hand, is a long-term commitment (3, 6, 9 years) and requires a certain stability and maturity on the market. This real estate strategy is more suitable for a company that is already well established and wishes to make a long-term investment in its own premises.
The company’s image
Here again, it is a question of strategy. For some companies, particularly large structures that have the capacity to invest in smart buildings or very small businesses that need stability or to be well established, the use of offices under a classic lease is an opportunity to build a flagship and to establish their brand image and corporate culture. Large groups in particular often integrate the work environment into the heart of their strategy and invest in the long term in smart building and employee experience.
However, these structures very often offer telecommuting or flex office to their employees and manage remote teams. This is where coworking and flexible offices become interesting because they offer solutions to work where you want, when you need, outside the company walls. More and more companies are using coworking spaces as a complement to their classic lease to offer more freedom and flexibility to their employees and allow them to gather regularly.
The pooling of resources
The services offered by coworking spaces are a real added value. When you rent a flexible office, you also have all the equipment you need to work efficiently and immediately. Furniture, Internet connection, office tools, beverages, central coffee, kitchen, break and conviviality areas, photocopying, air conditioning… These resources are shared with other companies and allow you to reduce expenses, and above all, energy consumption by avoiding under-use of equipment.
The risk, if you opt for a traditional lease, is that with potentially unused surfaces and workstations, you will consume more than necessary with equipment that will run totally or partially in a vacuum. A solution is available to you: invest in the Smart Building, rethink your spaces and develop the “green” in your premises.
You will have understood that the choice of a place of activity depends on your budget, your activity but also on the image you wish to give to your company. Flexible offices have many advantages: à la carte or subscription offers, “all inclusive”, modular and scalable, as a main or complementary solution, fully equipped spaces, networking and on-site services… The solution for your company may be at Multiburo!